Present: Mark, Suchith, Steven, Barry, Ian, Chris, Jo, Jeremy, Rollo, Claire, Matt, Antony

Apols: Addy, Mike

 

Group members under each heading – in no particular order

1.       Contracts
Chris, Claire, Steven, Jo, Jeremy
Chris to send draft contract to Jo to discuss with OsGeo board
One needed between OsGeo and Nottingham Conferences, one between OsGeo and AGI
Goals are for drafts to be in place by end July, signed by end Aug

2.       Comms
Jo, Suchith, Antony, Rollo (after July)
AGI will support dissemination of outputs
OsGoe discussion list should be used actively
Keep OsGeo up to date
Use existing posterous site as holding site until we get eg a WordPress site up (Rollo to sort permissions for comms group)
Hosting should not be an issue, but need to ensure longevity
Some content from Denver website could be re-used
Jo offered husband (Barry) as resource for web design etc. – welcomed, and will be considered by group
Logo needs designing too – pick up from Barry R’s work

3.       Programme
Antony, Jeremy, Rollo, Steven
AGI will support  

4.       Academic Track
Suchith, Mark, Barry, Addy
They will decide who and how for external involvement

5.       Code and Workshops
Mark, Matt, Ian

6.       Sponsorship
Steven, Jo, Chris, Mike
Integrated approach to sponsorship needed with AGI
Coordination essential, Steven will be the hub
Target internationally, incl Europe, UK

7.       OsGeo Outreach, Volunteers
Addy
Ensure resource requests/offers are centrally channelled

8.       Team Information Management and Sharing
BaseCamp + Google Docs
Rollo’s company to sponsor? $20 per month

9.       Actions
- Comms group to get content developed and published asap
- Contracts group to sort contract
- Steven and Chris to tie down budget (incl. marquee quotes)

10.   AOB
- Mark suggests local sourcing (esp. beer) where possible. Agreed subject to discussions with suppliers/contractors
- Jeremy encourages everyone to register for OS GIS before July 18 for Early Bird rates
- Jo will turn this into a minute to load onto the OsGeo wiki

11.   Conclusion
Start the thinking process, use the Mind Map, be prepared to present your proposals at the F2F on 6^th September
We aim to get the planning done in 2012 and be ready for execution in 2013....